Effective Date: February 2026
Kiltarlity Hall is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with us or use our facilities.
1. Information We Collect
We may collect personal information including:
- Name
- Email address
- Phone number
- Booking and event details
- Payment-related information (processed securely through third-party providers)
We also operate CCTV cameras outside Kiltarlity Hall only.
2. CCTV
CCTV is in operation externally around the hall building and grounds for the purposes of:
- Crime prevention and detection
- Public safety
- Protection of property and facilities
CCTV is not used inside the hall or internal areas.
CCTV footage:
- Covers external entrances, exits, and surrounding areas only
- Is accessed only by authorised committee members
- Is retained for a limited period unless required for investigation or legal purposes
- May be shared with law enforcement if legally required
Clear signage is displayed to inform visitors that external CCTV is in operation.
3. How We Use Your Information
Your information is used to:
- Process bookings and enquiries
- Communicate with you about events or services
- Manage hall operations and scheduling
- Meet legal or regulatory requirements
4. Sharing of Information
We do not sell or rent your personal data. Information may only be shared:
- With trusted service providers (e.g. payment processors)
- With law enforcement where legally required
5. Data Security
We take reasonable steps to protect personal information and CCTV footage from loss, misuse, or unauthorised access.
6. Data Retention
Personal data and CCTV recordings are retained only for as long as necessary for operational, legal, or security purposes.
7. Your Rights
You have the right to:
- Request access to your personal data or CCTV images of yourself
- Request correction of inaccurate information
- Request deletion where legally permitted
Proof of identity may be required.
8. Changes to This Policy
This policy may be updated from time to time. Any changes will be made available on request or displayed within the hall or on the website.
9. Contact Us
If you have any questions about this Privacy Policy or wish to make a data request, please contact:
Chairperson:
Veronica J Tervet
veronicajtervet3@btconnect.com
Secretary:
Linda Bell
lindabellkha@gmail.com